Privacy Policy

Last Updated: 09/10/2026

Welcome to ScholarWorks ("we," "our," or "us"). We respect your privacy and are committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you visit our website at https://www.scholarworks.io/ (the "Site") and tell you about your privacy rights and how the law protects you.

This policy applies to individuals in the European Economic Area (EEA) and the United Kingdom (UK) under the General Data Protection Regulation (EU GDPR) and the UK GDPR.

1. Important Information and Who We Are

Data Controller ScholarWorks Ltd is the data controller and is responsible for your personal data.

Contact Details If you have any questions about this privacy policy or our privacy practices, please contact our Data Privacy Manager at:

  • Full name of legal entity: ScholarWorks Ltd

  • Email address: privacy@scholarworks.io

  • Postal address: 41 The Fairway, PO16 8NR

2. The Data We Collect About You

Personal data, or personal information, means any information about an individual from which that person can be identified. We may collect, use, store, and transfer different kinds of personal data about you, which we have grouped together as follows:

  • Identity Data: First name, last name

  • Contact Data: Email address

  • Technical Data: Internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this Site.

  • Usage Data: Information about how you use our Site

3. How We Use Your Personal Data and Our Legal Basis

Under GDPR, we will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances (our "Legal Basis"):

  1. Performance of a Contract: Where we need to perform the contract we are about to enter into or have entered into with you (e.g., providing access to ScholarWorks services).

  2. Legitimate Interests: Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests (e.g., improving our website security).

  3. Consent: Where you have explicitly given us consent to process your data for a specific purpose (e.g., subscribing to a newsletter). You have the right to withdraw consent at any time.

  4. Legal Obligation: Where we need to comply with a legal or regulatory obligation.

Purposes for Processing:

  • To process and deliver your order/subscription: Performance of a contract.

  • To manage our relationship with you (e.g., notifying you about changes to our terms): Performance of a contract; Legal obligation; Legitimate interests.

  • To administer and protect our business and Site (including troubleshooting, data analysis, system maintenance): Legitimate interests (for provision of administration and IT services, network security).

  • To use data analytics to improve our Site, products/services, marketing, and customer relationships: Legitimate interests (to define types of customers for our products and services, to keep our Site updated and relevant).

4. Disclosures of Your Personal Data

We may share your personal data with the parties set out below for the purposes outlined in Section 3:

  • Service Providers: Acting as processors who provide IT and system administration services, hosting, and customer support (e.g., Framer, Google Workspace)

  • Professional Advisers: Including lawyers, bankers, auditors, and insurers.

  • Regulators and Authorities: Who require reporting of processing activities in certain circumstances.

6. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.

7. Data Retention

How long will you use my personal data? We will only retain your personal data for as long as reasonably necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting, or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure, and the applicable legal requirements.

8. Your Legal Rights Under GDPR

Under certain circumstances, you have rights under data protection laws in relation to your personal data. You have the right to:

  • Request access to your personal data (commonly known as a "data subject access request").

  • Request correction of the personal data that we hold about you.

  • Request erasure of your personal data (the "right to be forgotten").

  • Object to processing of your personal data where we are relying on a legitimate interest.

  • Request restriction of processing of your personal data.

  • Request the transfer of your personal data to you or to a third party (Data Portability).

  • Withdraw consent at any time where we are relying on consent to process your personal data.

If you wish to exercise any of the rights set out above, please contact us at privacy@scholarworks.io. We try to respond to all legitimate requests within one month.

9. Right to Complain

You have the right to make a complaint at any time to your local supervisory authority for data protection issues.

  • In the UK, this is the Information Commissioner's Office (ICO) (www.ico.org.uk).

  • In the EEA, you can contact the relevant data protection authority in your country of residence. We would, however, appreciate the chance to deal with your concerns before you approach the supervisory authority, so please contact us in the first instance.